Google Appointment Schedules will eventually replace Google Appointments.
- Appointments can be made even with external emails (with verification code required)
- Share professional-looking booking page with invitees
- “See all your appointment schedules” shows all who have signed up for appointments.
- Appointments can be made using mobile devices
YouTube Video:
Create Appointment Schedule
Open Google Calendar, Go to Settings, General
Scroll down at the General tab Appointment schedules and place checkmark in box.
In calendar, select date(s) to set up appointments.
Example: Want to schedule 30 minutes appointments with potential students on Tuesday and Thursday from 9:00 until 12:00 with a break for lunch at 12:00 to 1:30, and continue appointments from 1:30 to 4:30.
In calendar, select the initial day / time for appointment - Tuesday 9:00-4:30
Select Tuesday and drag from 9:00 to 4:30 to open meeting options. Type in an appointment name and click Appointment schedule. Click Continue since default is selected to Create a new appointment -
- Appointment duration: Click down arrow to select 30 minutes. Can select from 15 min to 2 hours or Custom duration length.
- General availability:
- If appointments are for specific dates only - click down arrow and select “Does not Repeat” directly under General Availability
- Edit the end time from 4:30 to 12:00 (lunch 12:00 to 1:30). Now click + to right to add the remaining sessions from 1:30 to 4:30.
- To add Thursday, the additional day, click + to the right of Thursday. As soon as you do, Tuesday now displays a ‘copy time’ icon to its right. Click Tuesday’s ‘copy time’ icon and Thursday now updates with the same appointment slots.
- If appointments are for specific dates only - click down arrow and select “Does not Repeat” directly under General Availability
- Scheduling window: Select when appointments are viewable in advance and selectable.
- Adjusted availability: Change dates available
- Booked appointment settings: Maximum bookings per day / Buffer time (time between appts). Color. Click Next
- Booking page photo/name: Google creates a unique ‘web page’ specific to you and your appointments
- Choose Location: Google Meet, In Person, Phone Call or None. Using Zoom add link to Description box below.
- Description: Add additional descriptions and/or copy a Zoom link.
- Booking form: Customize form for required data that you want to include, e.g., users must add name, first & last, and email address. To add additional items (e.g., telephone number, course name, number).
- Confirmations / Reminders -- Save
Share / Schedule / Confirm
Once saved, select Share to copy the share link and send to recipients in an email. Share link can also be added in Canvas for course appointment scheduling using Announcements.
